MINUTES OF THE MAY 14, 2009 MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF POQUOTT HELD AT VILLAGE HALL AT 7:00 P.M.

Present was Mayor Barbara Donovan, Trustees Carol Lane, Carol Castillo, Christine Vitkun and Sandy Nicoletti.  Also present was Village Attorney Peter Sverd and four residents.

• A motion was made by C. Lane seconded by C. Castillo to have Pristine Property Care, Ltd remove the sand from the boat ramp at a price of $495.00.  Aye C. Lane, C. Castillo, C. Vitkun, S. Nicoletti and B. Donovan.  Nay 0.
• A motion was made by C. Vitkun seconded by C. Castillo to have Pristine Property Care LTD remove the rocks from the sides of the boat ramp at a price of $495.00.  Aye C. Vitkun, C. Castillo, C. Lane S. Nicoletti and B. Donovan.  Nay 0.
• A motion was made by S. Nicoletti seconded by C. Lane to approve the Village Hall renovations as submitted by Building Inspector S. Alessi.  Aye S. Nicoletti, C. Lane, C. Vitkun, C. Castillo and B. Donovan.  Nay 0.
• A motion was made by C. Vitkun seconded by C. Lane to pay bills totaling $17,846.65, $438.00 and $68.87.  Aye C. Vitkun, C. Lane, C. Castillo, S. Nicoletti and B. Donovan.  Nay 0.
• A motion was made by C. Castillo seconded by S. Nicoletti to approve the event request of Kimberly Thayer for June 13, 2009 at Walnut Park.  Aye C. Castillo, S. Nicoletti, C. Lane, C. Vitkun and B. Donovan.  Nay 0.
• A motion was made by C. Lane seconded by C. Castillo to approve the event request from Michael Wuertz for June 13, 2009 at California Park.  Aye C. Lane, C. Castillo, S. Nicoletti, C. Vitkun and B. Donovan.  Nay 0

Other Business
Boat Ramp:  B. Donovan met with C. Voorhis from Nelson and Pope regarding the problem with the sand washing up on the boat ramp.  An installation of a wing wall, could prevent the sand from washing up on the ramp, but prior to installation we would need to obtain approval from the DEC, Town of Brookhaven and Army Corp of Engineers.  This could take up to 18 months for approval.  In the meantime we could remove the rocks from the sides of the ramp and place them in front of the boat racks.  This should keep the natural flow of the water and reduce the sand on the ramp. In addition, this boat ramp was designed for boats up to 22 feet.  C. Voorhis is to prepare verbiage for a sign that indicates this information.
B. Donovan also met with Kent Valdez from Pristine Property Care Ltd regarding cleaning the sand off the ramp.
Stormwater Annual Report:  A public hearing is scheduled for May 28, 2009.
Comprehensive Master Plan:  Held their first meeting.  All three districts are represented.  Attendees included R. Flood, C. Lane, C. Greene, L. Long, and J. Zanger and Jim Rhatigan. 
Dyers Court:  The contract has been faxed to A & J Antorino, Co. Inc. 
Van Brunt Manor Walkway:  The cost of 6 yards of Pea Gravel delivered is $259.00.  Brick sand may work better.  We need to get a price of 4 and 6 yards of brick sand.
Pothole Repair:  L. Mitchell has called the Town of Brookhaven about the potholes in the Village.  The Clerk’s office needs to make a follow up call.
Clerk’s office is to call the Town of Brookhaven to see what the cost would be to sweep the Village roads again.  Also the Clerk’s office is to obtain a quote from the outside company recommended from the Village of Port Jefferson.
Fax Machine:  Our current fax machine is not working properly and we have been informed that faxes that were sent, were never received in the Village.  We can obtain a new fax machine for $180.00.  The new fax machine was budgeted in the 2009/2010 fiscal year.  If we order the machine now we will be billed in the upcoming fiscal year.
Village Hall Mural:  One more call needs to be placed to the artist who started the mural at Village Hall to give her the opportunity to finish.  If she does not respond another artists will be asked to finish the mural.

New Business
Sign A Rama:  We should have a layout of the proposed new signs by our next meeting. C. Lane to follow up.
Drain Cleaning: The bids included jet cleaning the drain on Dyers Court.  Dyers Court will be completed with another project.  It is recommended that jetting the drain at Van Brunt Manor Road should be substituted.
California Park Plantings:  B. Donovan met with Kent Valdez from Pristine Property Care, Ltd he recommended planting a privet hedge around the park and around the fence by the leaching pool.  C. Lane thought we could use ragosa roses. 
Boat Ramp:  Pristine Property Care, Ltd is willing to clean the boat ramp and move the rocks from the side of the ramp.  A motion was made by C. Lane seconded by C. Castillo to have Pristine Property Care, Ltd remove the sand from the boat ramp at a price of $495.00.  Aye C. Lane, C. Castillo, C. Vitkun, S. Nicoletti and B. Donovan.  Nay 0.
A motion was made by C. Vitkun seconded by C. Castillo to have Pristine Property Care, Ltd remove the rocks from the sides of the boat ramp at a price of $495.00  Aye C. Vitkun. C. Castillo, C. Lane, S. Nicoletti and B. Donovan.  Nay 0.
Trustee Park & Mayors’ Play Set Repairs:  Our handyman has completed the repairs.
Defensive Driver Classes:  Will be scheduled in the fall.
Port A Lav:  Obtain a price with hand sanitizer.
Village Hall Renovations:  A motion was made by S. Nicoletti seconded by C. Lane to approve the Village Hall renovations as submitted by Building Inspector Salvatore Alessi.  Aye S. Nicoletti, C. Lane, C. Vitkun, C. Castillo and B. Donovan.  Nay 0.

A motion was made by C. Vitkun seconded C. Lane to pay bills totaling $17,846.65, $438.00 and $68.87.  Aye C. Vitkun, C. Lane, C. Castillo,  S. Nicoletti and B. Donovan.  Nay 0.

Permits:
A motion was made by C. Castillo seconded by S. Nicoletti to approve the event request of Kimberly Thayer for June 13, 2009 at Walnut Park.  Aye C. Castillo, S. Nicoletti, C. Lane, C. Vitkun and B. Donovan.  Nay 0.

A motion was made by C. Lane seconded by C.Castillo to approve the event request from Michael Wuertz for June 13, 2009 at California Park.  Aye C. Lane, C. Castillo, S. Nicoletti, C. Vitkun and B. Donovan.  Nay 0.

Correspondence:

• Suffolk County Planning Commission task force.
• Nurses Building a Healthy America.
• A thank you was received from the 5th and 2nd grade of Arrowhead School regarding the Mayor’s participation in their reading program.

 
Public Comments

• Resident:  A sign indicating the maximum length of the boat allowed to be launched may create arguments.
• Resident:  Place large boulders by boat ramp.  Response:  DEC will not allow it.
• Resident:  Why is a Tinker Bluff resident needed for master plan group?  Response: Tinker Bluff represents a large portion of the property in the Village.
• Resident:  The boat ramp will only remain clean until the next storm.

The meeting adjourned at 8:55 P.M. on a motion by S. Nicoletti.

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                                                                              Eileen Harvey, Village Clerk

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