MINUTES OF THE NOVEMBER 15, 2007 MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF POQUOTT HELD AT THE VILLAGE HALL AT 7:00 P.M.

Present Mayor Barbara Donovan, Trustees Sandra Nicoletti, Carol Lane, Carol Castillo, also present was the Village Attorney, Peter Sverd and 4 residents, absent Trustee Christine Vitkun.

Public Hearing: 7:00 P.M.
Local Law # 3 Regulating Erosion and Sediment Control within the Village of Poquott.
The Village Clerk read the notice to the public regarding proposed Local Law 3 of 2007.
The hearing was opened to comments from the floor on the proposed law.

1. Trustee—what will be the impact on the Building Code ie; runoff etc? Ans. all prior sections of the Village Code re; runoff are to be superceded.
2. Trustee—isn’t this local Law overkill re; commercial etc.—discussion followed with the conclusion that even if it was overkill future issues would be addressed before they would occur.

COMMENTS

1. Resident—wouldn’t the references to commercial, agriculture tempt a resident to pursue those endeavors? Ans. existing Zoning Code prevents any such pursuits.

Local Law #4 Regulating Illicit Non-Stormwater Discharges within the Village of Poquott.
The Village Clerk read the notice to the public regarding proposed Local Law 4 of 2007, open for discussion.

1. Question—does this cover washing machine discharge? The Board after discussion added washing machine discharge to section 3.14
2. Question who will be the Stormwater Management Officer (SMO)? Ans. the SMO will be the Building Inspector.

COMMENTS—none
A motion to close the public hearing was made by C. Lane.
The Regular Meeting of the board of Trustees was called to order by the Mayor
Minutes of October 11, 2007 were approved as corrected on a motion by C. Castillo, seconded by S. Nicoletti, Aye C. Castillo, C. Lane, S. Nicoletti, B. Donovan, Nay 0.
Minutes of the October 25, 2007 meeting were accepted as read on a motion by C Lane, seconded by S. Nicoletti, Aye C. Castillo, C. Lane, S. Nicoletti, B. Donovan, Nay 0.
REPORTS OF OFFICERS, COMMISSIONERS AND COMMITTEES
JOHN LANE-Treasurer
The Treasurer’s report was read and accepted. Motion by C. Lane, seconded by C. Castillo
Aye C. Lane, C. Castillo, S. Nicoletti, B. Donovan, Nay 0.
The Board reviewed the comments from the auditors on the Village Audit Report
I-9 required, Travel and Conference Policy required, new hires should be indicated in the Board Minutes, all salary increases should be indicated in the Board Minutes, quotations from bidders for small projects should be in writing, Third Party collateral should be monitored more often.
CAROL CASTILLO-Trustee for Roads, Roadsides and Parks
TRUSTEES PARK-new Tennis Net installed.
ROADSIDES—VanBrunt Manor Road curve at VanBrunt Manor Beach needs trimming along the roadside.
COMMENTS--none
CHRISTINE VITKUN- Trustee for Finance, Village Hall & Waste Management and Website.
WEBSITE-a notice that parking rules will be suspended from December 24 2007 thru January 1, 2008
should to be placed on website.  Also the Building Inspectors hours at Village Hall, Tuesday and Thursday 9:00 A.M. to 12:00P.M..
COMMENTS-- none
CAROL LANE--  Trustee for Environment & Shore Lines
STORMWATER PHASE II- ahead of schedule.
DRAINS- cleaning of drains by Earthcare has commenced.
Harbor and Moorings- John Lane is attending Harbor meeting this evening.
COMMENTS--none
SANDRA NICOLETTI-- Trustee for Public Safety & Van Brunt Manor Park
PUBLIC SAFETY--Public Safety was extremely busy on Halloween but the Village faired well.
COMMENTS-none
ATTORNEY
Discussion on Local Law 4 of 2007 ended with a decision to table this law until the Attorney could rewrite the law. Local Law 3 of 2007 was adopted on a motion by C. Castillo, seconded by C. Lane, Aye C. Castillo, C. Lane, S. Nicoletti, B. Donovan, Nay 0.

Minutes of November 15, 2007 continued
OLD BUSINESS
1) Budgets—the Trustees and Commissioners need to start preparing numbers for the 2008-2009 budget.
2) Environmental Action Committee --The Three Village Trust should have the deed for the Stephen Matthews Preserve soon.
3) California Park Project- currently ahead of schedule.
4) Washington Street Project- C. Castillo made a motion to accept A. Uliano & Sons, LTD bid in the amount of $61,400.00 seconded by C. Lane. Aye  C. Castillo, C. Lane, S. Nicoletti and B. Donovan., Nay 0.
5) Planning Board-- will meet Monday 11/19/2007 at 7:30 P.M.
6) Permits- 40 Chestnut Street still pending.
7) Local Laws—the proposed new local laws for PODs and storage containers as well as parking of commercial vehicles will be discussed at the January 10, 2008 meeting.

NEW BUSINESS

1. The Mayor read the resignation letter of Deputy Clerk Menninger.

CORRESPONDENCE

1. SCVOA—legislative breakfast
2. SCVOA—holiday party
3. Disaster public assistance funding workshop.
4. Verizon—info on new contacts.

Public Comments

1. Resident—a trailer is parked in the ROW on VanBrunt Manor Road. Ans. Public Safety will investigate.

A request to adjourn to Executive session to discuss personnel matters was made by S. Nicoletti
Executive session ended .
The meeting was adjourned at 9:30 P.M. on a motion by C. Castillo.

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                                                                                             JOSEPH NEWFIELD, VILLAGE CLERK

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APPROVED