A REPORT FROM THE ENGINEERS WILL MINUTES OF THE JANUARY 25, 2007 MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF POQUOTT HELD AT 7:00 P.M. AT VILLAGE HALL

Present Mayor Barbara Donovan, Trustees Carol Castillo, Carol Lane, Sandra Nicoletti, Christine Vitkun, Village Attorney Peter Sverd and 4 residents.

Minutes of the November 16, 2006 meeting were accepted as corrected on a motion by C. Lane, seconded by S. Nicoletti, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun, B. Donovan, Nay 0.

Minutes of the December 14, 2006 meeting were accepted as corrected on a motion by S. Nicoletti, seconded by C. Lane, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun, B. Donovan Nay 0.

Minutes of the December 28, 2006 meeting were accepted as corrected on a motion by C. Vitkun, seconded by C. Lane, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun, B. Donovan, Nay 0.

The Mayor asked for approval to appoint K. Matthews as Vital Statistics. Motion to approve by C. Lane, seconded by C. Castillo, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun.

The Mayor asked for approval to appoint J. Menninger as Deputy Vital Statistics. Motion to approve by C. Castillo, seconded by S. Nicoletti, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun.

Zoning Board of Appeals—discussion on candidates for open seat ended with no appointment. The Clerk notified the Board that the ZBA had changed its meeting night to the third Tuesday starting in February.

REPORT OF OFFICERS, COMMISSIONERS AND COMMITTEES

JOHN LANE- Treasurer

Financial report reviewed and balance sheet reviewed. Discussion on the Clerk’s petty cash account resulted in a decision to increase the petty cash amount to $100.00. The Treasurers report was accepted as given on a motion by C. Vitkun, seconded by C. Lane, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun, B. Donovan Nay 0.

CAROL CASTILLO- Trustee for Roads, Roadsides and Parks

1) PARKS—a new landscaping contract will be needed for 2007-2008 and beyond.

COMMENTS- none.

CHRISTINE VITKUN—Trustee for Finance, Village Hall & Waste Management

1) WASTE MANAGEMENT—carter is leaving cans in the street creating an obstacle course.

2) WEBSITE—new roster will be put on website. Discussion was held on the Port Jefferson Historical Society – Poquott photo display re: allowing Village Representative space to solicit photos from residents.

COMMENTS-- none

CAROL LANE—Trustee for Environment & Shore Lines

• DRAINS—the Village Engineers have reviewed the algae at the VanBrunt Triangle and it is not toxic or harmful.The engineers will follow up with a written report.
• BROADWATER—additional letters sent.
• HARBOR & MOORINGS— J. Lane reported that the commission held a meeting recently and discussed financial reports and the progress on the harbor, Harbor Master etc.

COMMENTS—

• Resident—where does the pump out station unload? Ans. at a holding facility located on shore at the marina.

SANDRA NICOLETTI –Trustee for Public Safety & VanBrunt Manor Park

• PUBLIC SAFETY—a meeting was held on January 24th with the Building Inspector. The officers were updated re: Stop Work Orders and the need to investigate whenever construction is noticed to affirm permits are in order. The Clerk was asked to obtain a digital camera for the officers. A program for the computers “Ticket Tracker” is available for $75.00. A motion to authorize purchase was made by C. Castillo, seconded by C. Vitkun, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun, B. Donovan, Nay 0.

COMMENTS—none

ATTORNEY—when the Village Attorney functions as Special Prosecutor he needs a private space to discuss the ticket with the plaintiff. Arrangements will be made to get space. The Court Clerk needs a better tape recorder. The employee discrimination law has been reviewed and is okay to adopt. A public hearing will be needed for adoption. Discussion on the Keyspan/LIPA agreement resulted in a proposal to have K. Matthews draft a letter for Board review to advise all parties of our position re: the greenspace.

PLANNING BOARD—Next meeting of the Planning Board will be April 11, 2007.

ZBA—no variances on the table for review.

PERMITS—the Board discussed the fence permit pending and advised the Clerk to instruct the Building Inspector to issue the permit with the condition that the gate be removed.

OTHER BUSINESS----- NONE

NEW BUSINESS—

1) -the Clerk read a letter from the Civic Assoc. asking for permission to use Village Hall on Feb 26 and Feb. 27. Usage approved with the provision that the Village be named additional insured by the Civic Assoc. insurer.

Minutes of January 25, 2007 continued

• After discussion on where and how to purchase fire hydrant markers it was decided that the best bet was to contact the fire dept. for info. The Mayor was authorized to purchase fire hydrant markers when she located the proper place to purchase them. A motion to authorize the Mayor to purchase was made by C. Castillo, seconded by C. Vitkun, Aye C. Castillo, C. Lane, S. Nicoletti, C. Vitkun, Nay 0.

The meeting adjourned at 9:05 P.M. on a motion by C. Vitkun.

__________________________________ ___________________________________

Joseph Newfield, Village Clerk

__________________________________ ___________________________________

__________________________________ ___________________________________

APPROVED