MINUTES OF THE SEPTEMBER 23, 2004 MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF POQUOTT HELD AT 7:00 P.M. AT VILLAGE HALL

Present Trustees Carol Castillo, Stephen Matthews, Christine Vitkun, absent Mayor Barbara Donovan, Trustee Sandra Nicoletti. Also present 8 residents.

Minutes of the August 12, 2004 meeting were accepted as corrected on a motion by C. Vitkun, seconded by C. Castillo, Aye- C. Castillo, S. Matthews, C. Vitkun, Nay 0.

Minutes of the August 26, 2004 meeting were accepted as corrected on a motion by C. Castillo, seconded by C. Vitkun, Aye C. Castillo, S. Matthews, C. Vitkun, Nay 0.

The Treasurers Report was read by the Clerk. (copy attached)

The Treasurers Report was accepted as read on a motion by C. Castillo, seconded by C. Vitkun Aye C. Castillo, S. Matthews, C. Vitkun Nay 0.

REPORT OF OFFICERS, COMMISSIONERS AND COMMITTEES

Stephen Matthews—Trustee for Environment & Shore Lines

• PEAC—LIPA/KEYSPAN documents are still in the works. The green space verbiage is holding up finalization of the settlement.
• Storm Water Phase II—report will be given when all trustees and mayor are available.

COMMENTS

• Resident—has the drain work on Walnut Ave. been scheduled yet? Ans. The Drains Commissioner will be contacted for scheduling.

Carol Castillo—Trustee for Roads, Roadsides and Parks

• Trustees Park—trees are overhanging the swing set and may need to be removed. Discussion followed on ownership. It was determined that if they needed to be removed it would cost $450.00. A motion to spend the $450.00 was made by C. Castillo, seconded by C. Vitkun—Aye C. Castillo, S. Matthews, C. Vitkun Nay 0.
• VanBrunt Manor Road—post replacement is being looked into.
• Walnut Beach—furniture was dumped in the parking lot.

COMMENTS –NONE

The Publc Safety report was read by the clerk.

OLD BUSINESS

• The resident at 32 Birchwood has requested an extension of two weeks to remove the tent garage. Approved by the Board.

NEW BUSINESS

• The Clerk requested that the Board approve signing by the Mayor of the cleaning agreement with Big Yank Cleaning Service. A motion to approve the signing was made by C. Castillo, seconded by C. Vitkun, Aye C. Castillo, S. Matthews, C. Vitkun, Nay 0.
• The Clerk asked the Board for permission to hire Michelle Wagner to draw up the plans for renovation of Village Hall. The Board discussed the plans and the costs. Comments—

a)Resident—no consensus of villagers on renovation plans. The two story extension was not turned down by residents. Ans. The costs were too prohibitive and villagers expressed concern over the amount of the project.

b) Resident—the foot print of the building defines the extent the building can be expanded.

c) Resident—the two story plan would have cost an additional $100,000.00.

d) Resident—why would a chair lift be required to get to the second floor. Ans. We would be required to have it due to the Americans with Disabilities Act.

e) Resident—renovation costs should run between $60 and $80 per square foot.

A motion to approve hiring Michele Wagner to draw up the plans was made by C. Castillo, seconded by C. Vitkun, Aye- C. Castillo, S. Matthews, C. Vitkun, Nay 0.

PUBLIC COMMENTS

• Resident—too many residents are hanging up signs through out the village.

The meeting adjourned at 7:45 P.M. on a motion by C. Vitkun

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JOSEPH NEWFIELD, VILLAGE CLERK

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APPROVED