Executive Summary

B. Implementation of Best Management Practices

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

• Techniques

YES

NO

• Plan and conduct an ongoing public education and outreach program (required)

YES

Year 1 Goal: Develop spotlight announcements to introduce the SWM Program and post in Village newsletter.

The Village initiated the public outreach program by developing a spotlight announcement introducing the Stormwater Management Program in the Village newsletter which is mailed to all households in the Village.

Year 2 Goal: Evaluate and identify public outreach & education programs which best suit SWMP goals.

Year 3 Goal: Initiate a public outreach & education program identified in Year 2 as appropriate, and revise programs as necessary.

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

• Techniques

YES

NO

(continued )

Year 1 Goal: Identify specific pollutants of concern which are significant contributors to stormwater pollution.

The Port Jefferson Harbor Complex is a listed water body on the 2002 NYS DEC Draft Section 303(d) Multiple Segment/Categorical (fish consumption) and (shell fishing) TMDL Waters Lists and for two contaminants of concern: PCBs (source: migratory species) and Pathogens (source: urban stormwater runoff/municipal), respectively. The Long Island Sound Study Comprehensive Conservation and Management Plan (CCMP) identified the following priority contaminants of concern to the Sound:

(1) low dissolved oxygen (hypoxia), (2) toxic contamination, (3) pathogen contamination, (4) floatable debris.

The Village of Poquott is a cooperating member of the Long Island Sound Study (LISS) Citizens Advisory Committee (CAC) created to work on implementing the Comprehensive Conservation and Management Plan (CCMP) for the restoration and protection of the Sound.

• Printed media

YES

Year 1 Goal: Identify and utilize existing public education media and resources, educators, and training.

The Village’s engineering consultant has reviewed public education media and resources available on EPA’s “Stormwater Month Outreach Materials and Reference Documents” website and identified possible printed materials for Year 2, public outreach and education

campaign.

Year 2 Goal: Develop/obtain a general stormwater management fact sheet or similar educational information to distribute to public.

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

• Techniques

YES

NO

• Media campaign

YES

Initiated initial review of available printed materials as noted above; however, distribution of media campaign products are Year 2 and Year 3 goals.

Year 2 Goal: Evaluate topics most relevant to Village residences for public education and outreach programs – topics to consider include: the general impacts of stormwater pollution, household hazardous waste disposal, landscaping, pet waste management, and/or recycling and trash management.

Year 3 Goal: Village web page (http://www.poquott.org/) was launched in summer 2003. Work on utilizing web page to publicize stormwater issues and/or post stormwater related education materials.

• Pet waste management

YES

Village “pooper scooper” law is in place.

Year 2 & 3 Goal: Include information on pet waste management in public education & outreach materials.

• Trash Management

YES

Regular garbage and recycling collection schedule is distributed to all Village households.

Year 2 & 3 Goal: Include information on recycling and trash management in public education & outreach materials.

B. Implementation of Best Management Practices

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Techniques

YES

NO

• Public notice & access to documents and comments received SWMP & on annual report

YES

Year 1-4 Goal:Place SWM Program, Draft Annual Report and other related SWM information at public locations for public review.

SWMP was made available in Village Hall throughout the year. The Year 1 Draft Annual report was made available for public review on May 13, 2004 and copies will be kept at Village Hall with the SWMP.

Year 2-4 Goal: Maintain SWMP, Annual Report, public comments and other related information publicly available for review at Village Hall.

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Techniques

YES

NO

• Public presentation and comments received SWMP & on annual reports

YES

Year 1 Goal: Hold a public meeting on Draft Annual Report.

Public hearing on Draft Annual Report was held on May 27, 2004.

Year 1 Goal: Provide notification of the date, time, and location of the public meeting, placement of the Draft Report on the public meeting agenda, opportunities for public comment, and availability of the Report for public inspection.

Monthly Village Board meetings take place at the Village Hall – during which the Trustee in charge of Environment & Shoreline provides an update/report of issues that include the Village’s Stormwater Management Program and related stormwater issues. The public is provided an opportunity to provide input following the Trustee’s monthly report and before the close of each Board Meeting. The dates and times of Board meetings is posted on the Village web page and notice is provided by regular Village publications. As noted above, the SWMP, draft Annual Report, public comments and responses are available at Village Hall for review.

Year 1 Goal: Develop responses to public comments, & revise Draft Report as needed.

Public comments on the Draft Annual report were received from May 13, 2004 through May 27, 2004. Responses to public comments are provided in the Annual Report.

Year 2-4 Goal: Continue to provide monthly opportunities for public comment on the SWMP and provide input on new initiatives and public information campaign.

Year 2-4 Goal: Modify public programs as appropriate based on public comments, evaluation of successes, and identified priorities.

Year 2-4 Goal: Utilize the Village web page and newsletter to keep public updated and involved with SWMP.

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Techniques

YES

NO

• Contact person identified (required)

YES

Year 1 Goal: Provide the local point of contact’s name address and contact information on all stormwater management mailings, educational and outreach material.

Village Mayor, Barbara Donovan, was identified as the contact person in the SWMP and in subsequent publications developed by the Village.

Year 2-4 Goal: Keep contact information updated in Village publications.

• Stakeholder meetings

YES

As described above, an opportunity for public input is provided during the monthly Board meetings held at Village Hall.

Year 2-4 Goal: Continue to provide monthly opportunities for public comment on the SWMP and provide input on new initiatives and public information campaign.

• Mailing List Development/Use

YES

Year 1 Goal: Develop a contact list of organizations, community groups and local municipalities that may be interested in SWM programs.

The Village maintains a mailing list of all Village residents used to distribute Village Newsletter and future publications regarding the Stormwater Program. The Village also has worked closely with the Village of Port Jefferson CAC in development of the SWMP and implementation ideas for public participation and education programs and pursuing funding opportunities.

Year 2-4 Goal: Work with the Port Jefferson Harbor Commission Town of Brookhaven and Villages of Port Jefferson, Belle Terre, and Old Field through the Port Jefferson Harbor Commission to manage stormwater in Port Jefferson Harbor Complex.

B. Implementation of Best Management Practices

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Activities

YES

NO

Outfall mapping (required)

YES

Year 1 Goal: Determine the extent of existing stormwater outfall mapping and survey information. Collect mapping information and if practicable, initiate the generation of a basic storm sewer system map.

The Village Environmental Commissioner reviewed the extent of existing map and survey information available via Village and outside sources. An initial shoreline inventory of outfalls has been completed and an initial map created.

Year 2-4: Continue to document all outfalls screened, illicit discharges found/corrected. Complete comprehensive mapping by March 2007.

Illicit discharges prohibited (required)

(continued)

YES

No Year 1 goals identified in SWMP as illicit discharges are currently prohibited by the Village Code, which prohibits discharging of toilets or oil from vessels in boat basins, anchorage or mooring areas. Additionally SC Health Department approval of water supply and sewage disposal systems is also required for new dwellings or subdivision of land within the Village. The Village Code prohibits and assigns penalties for littering on public streets, sidewalks, public places, water bodies, public parks, and privately owned properties. The Village Code prohibits flows from swimming pool spill offs and drainage onto adjacent properties, including streets.

Year 2 Goal: Review current regulations and procedures to determine if modification is necessary.

Public, employees, businesses informed of hazards from illicit discharges (required)

YES

No Specific Year 1 Goals identified; however, Village co-sponsored a municipal training session with NYS Sea Grant on February 25, 2004 which included information on impacts of illicit discharge to water ways, illicit discharge and detection.

Year 2-4 Goals: Update all applicable employees and the public of any new changes in Code or review procedures as necessary.

Illicit discharges identified (required)

YES

Scheduled as a Year 2 and 3 activity. However, Village residents and the Village Board have voiced concern over illicit discharges from household washing machines and swimming pools as illicit discharges which may need to be addressed through the public information/education campaign or review of code/enforcement mechanisms.

Year 2 Goal: Develop a general list of illicit discharges and determine if non-stormwater discharges are a major contributor to the Village’s stormwater pollution.

Year 3 Goal: Initiate Code and/or procedural requirement revisions if found necessary in Year 2.

Year 4 Goal: Review and revise programs as necessary to improve knowledge of illicit discharges, and increase detection and elimination as practicable.

Year 4 Goal: Review the adequacy of enforcement measures to ensure an effective program.

B. Implementation of Best Management Practices

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Requirements

YES

NO

Require erosion and sedimentation controls through an ordinance or other regulatory mechanism (required)

YES

Year 1 Goal: Conduct a cursory review of the Code and procedural requirements to determine if revisions may be necessary.

Year 3 Goal: Regulatory mechanism for control of construction site runoff in place. (ahead of schedule)

The Village’s Building Permit application process and forms were revised September 2003 (implemented January 2004). The revised application process requires the preparation of a site grading plan and engineering review for projects that propose a change in grade.

Year 2 Goal: Conduct Code reviews to determine if specific regulatory changes are required and after due process, finalize any necessary Code revisions.

Year 3 Goal: Regulatory mechanism for control of construction site runoff in place.

Year 3-4 Goal: Increase construction site inspections, particularly for sites with greater potential for erosion impacts due to the nature of the construction activity, topography, and the characteristics of soils and/or impacting water quality of adjacent water body.

(continued)

Year 1 Goal: Review the requirements of the new SPDES Phase II General Permit for Stormwater Discharges from Construction Activity.

Year 2 Goal: Establish mechanism to alert developers and/or building applicants of the SPDES Construction Permit requirements. (completed ahead of schedule)

The Village has revised the Building Permit application to inform applicants of the SPDES Phase II Stormwater requirements and requires projects with disturbance greater than one acre to obtain coverage under the DEC General Permit for Stormwater Discharges from Construction Activity (GP-02-01). Copies of the DEC General Permit, the permit requirements, and Notice of Intent forms are available at Village Hall.

Provide opportunity for public comment on construction plans (required)

YES

No specific Year 1 Goal was specified in SWMP as the Village currently requires a p ublic hearing for proposed applications for subdivision of land. Public review of proposed plans and an opportunity for comment are included in this process.

Require construction site plan review (required)

YES

Year 1 Goal: Conduct a cursory review of the Code and procedural requirements to determine if revisions may be necessary.

As indicated above, the building permit application process was updated in September 2003, and now requires submission of grading plans for projects with grade changes, and engineering review of project grading, erosion control and stormwater drainage issues. The Village Planning Board is also given the authority to require alteration or installation of drainage structures in order to meet Village specifications.

Year 2 Goal: Conduct Code reviews to determine if specific regulatory changes are required and after due process, finalize any necessary Code revisions.

Require overall construction site waste management (required)

YES

Year 1 Goal: Review the requirements of the new SPDES Construction Permit .

As noted above, the Village now requires construction projects with disturbances greater than 1 acre to obtain coverage under the NYSDEC General Permit for Stormwater Discharges from Construction Activity. Prior to application for this permit, development of a Stormwater Pollution Prevention Plan, including a general construction schedule, preparation of an erosion and sediment control plan, description of appropriate maintenance procedures for erosion and sediment controls, and pollution prevention measures during construction activities are required.

The Village requires applications for subdivision of land and building permits to post performance and maintenance bonds for required improvements, and require inspection and approval by the Village Engineer before such bonds may be released.

Year 3-4 Goal: Continue site inspections at construction sites and utilize enforcement measures.

Year 2 Goal: Conduct Code reviews to determine if specific regulatory changes are required and after due process, finalize any necessary Code revisions.

Site inspection and enforcement (required)

YES

Year 1 Goal: Conduct a cursory review of the Code and procedural requirements to determine if revisions may be necessary.

As noted above, the building permit application process has been revised. The application notes the requirement for inspections over the course of construction in order to obtain a certificate of occupancy.

Year 3-4 Goal: Continue site inspections at construction sites and utilize enforcement measures .

For projects which require coverage under the DEC General Stormwater Construction Permit, inspect record/log book of mandatory site inspections (every 7 calendar days and within 24 hours of the end of a storm event of 0.5 inches or greater). Increase site inspections for sites with greater potential for erosion impacts due to the nature of the construction activity, topography, and the characteristics of soils and/or impacting water quality of an adjacent water body.

Education and training of construction site operators (required)

YES

Year 1 Goal: Evaluate mechanisms to adopt/enforce training requirements for construction operators.

As noted above, the building permit application has been updated to inform applicants of the SPDES Phase II Stormwater requirements and requires projects with disturbance greater than one acre to obtain necessary coverage.

The Village is currently considering the development of an informational/educational brochure on erosion and sediment control or best management practices for construction sites, to be enclosed with building permit applications.

Year 2 Goal: Minimum training requirements or certification mechanism for construction operators in place by close of Year 2.

Year 4 Goal: As necessary, conduct training on sediment control, construction site runoff control requirements, and any Code revisions of construction site practices and requirements (if applicable) for appropriate municipal staff.

NYS Standards and Specifications for Erosion and Sediment Control

YES

Year 1 Goal: Review the NYS Standards and Specifications for Erosion and Sediment Control.

The Village has obtained and reviewed the requirements of the DEC SPDES General Permit for Stormwater Discharges from Construction Activities. Additionally, the Village Engineering consultants have expertise with the NYS design standards, accepted practices, and requirements.

B. Implementation of Best Management Practices

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Requirements

YES

NO

Assess existing conditions throughout the MS4 and identify appropriate management practices to reduce pollutant discharge to the maximum extent practicable (required)

YES

Year 2 Goal: Review existing BMPs requirements (Non-Structural and Structural) and modify if deemed necessary.

Village officials and Village engineering consultants have reviewed the post construction requirements of the SPDES Construction Permit.

Year 2-4 Goal: Continue planning and implementation of the Washington Street stormwater mitigation project.

(continued)

As discussed above, the Village has identified a priority stormwater mitigation area ( Washington Street) and begun planning a capital improvement project to improve stormwater catchment utilizing roadside drainage in this area.

Regulate post-construction runoff from development through an ordinance or other regulatory mechanism (required)

YES

Year 1 Goal: Conduct a cursory review of the Code and procedural requirements to determine if additional or revision of design specifications and restrictions for drainage and erosion controls are necessary.

Year 2 Goal: Complete Code review and determine if specific regulatory changes necessary (ahead of schedule)

As discussed above under Minimum Control Measure 4, th e Village now requires construction projects with disturbances greater than 1 acre to obtain coverage under the General Construction Permit, which requires development of a Stormwater Pollution Prevention Plan, which must include a description of appropriate maintenance procedures for permanent stormwater controls (i.e. permanent measures for stormwater runoff control and treatment).

Year 2 Goal: Complete Code review and determine if specific regulatory changes necessary.

Year 3 Goal: Any necessary Code revisions in place.

Develop management practice inspection and maintenance program (required)

YES

Year 1 Goal: Perform an initial review, as described in Section 4, Year 1, to determine if additional or revision of design specifications and restrictions for drainage and erosion controls are necessary .

As discussed above, t he Village has adopted new building permit application requirements that require construction projects with disturbances greater than 1 acre to obtain coverage under the General Construction Permit. The Permit requires site operators to conduct regular inspections of long-term stormwater controls and establish a maintenance schedule. Additionally, projects which require coverage under the DEC General Stormwater Construction Permit, a record/log book of mandatory site inspections (every 7 calendar days and within 24 hours of the end of a storm event of 0.5 inches or greater) must be kept on-site for the duration of the construction period.

Year 3-4 Goal: Continue site inspections at construction sites and utilize enforcement measures .

New York State Stormwater Management Design Manual

YES

Year 2 Goal: Review existing BMPs requirements (Non-Structural and Structural) and modify if deemed necessary.

The Village has obtained and reviewed the NYS DEC Stormwater Management Design Manual . Additionally,

Village Engineering consultants have expertise with the NYS design manual, accepted practices, and requirements.

B. Implementation of Best Management Practices

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Requirements

YES

NO

Prevent discharge of pollutants from municipal operations (required)

YES

Year 1 Goal: Identify pollutants of concern/ significant pollutants discharged by stormwater into the Port Jefferson Harbor, Setauket Harbor, and Long Island Sound.

As discussed in the above sections, the pollutants of concern have been identified mainly as PCBs and pathogens from urban runoff.

Year 1 Goal: Identify any existing Village housekeeping procedures which could be significant contributors to stormwater pollution.

The Village operations are limited to catch basin and storm drain cleaning and minimal maintenance Village facilities. No significant discharges were found based on a preliminary review of Village housekeeping procedures. However, the Village will work to continue road, catch basin, and storm drain maintenance and with the Town of Brookhaven on training and awareness of best management practices.

Year 2 Goal: Evaluate Village housekeeping procedures and identify areas for improvements.

Year 2 Goal: Institute documentation procedures for maintenance and repair activities and ensure accuracy and awareness of procedures by all applicable maintenance staff.

Follow DEC NPS management Practices catalog, or equivalent (required)

YES

Review the DEC NPS Management Practices Catalog or similar guidance to familiarize Department managers and staff on appropriate good house keeping practices.

The Village Commissioner of Drains and Village engineering consultants have reviewed the NPS Management Practices Catalog and the Best Management Practices fact sheets on the EPA Pollution Prevention/Good Housekeeping for Municipal Operations website.

Year 4 Goal: Work with residents and provide education information on successful BMPs and good house keeping practices.

Conduct employee pollution prevention training (required)

YES

Year 2 Goal: Train applicable maintenance staff on any revised documentation procedures/requirements to ensure accuracy and awareness of procedures by all applicable staff. (ahead of schedule)

The Village co-sponsored a municipal training session with NYS Sea Grant on February 25, 2004 which included information on the DEC Phase II requirements, municipal operations which often contribute to stormwater pollution and best management practices/good house keeping practices.

Year 2 Goal: Train applicable maintenance staff on any revised documentation procedures/requirements to ensure accuracy and awareness of procedures by all applicable staff.

Year 2 Goal: Explore existing training programs available to municipalities on stormwater management BMPs and collaborate with local municipalities as practicable.

Street cleaning

YES

Year 1 Goal: Establish a documentation policy for maintenance and repair activities, particularly street sweeping, catch basin and storm drain cleaning.

Street sweeping conducted by the Village in the early spring 2003 and regularly by the Town of Brookhaven.

Year 2-4 Goal: Continue street sweeping and revise maintenance schedule as practicable.

B. Implementation of Best Management Practices

Type in the management practices selected in your NOI and any additional ones that you worked on.

Any done in the past year?

If YES, describe what measurable goals that were achieved and other accomplishments.

If NO, and the item was checked off on your NOI, describe why the task was not accomplished and, if still a measurable goal, list in column C.

Describe SWMP activities that are planned for the next year and changes to selected management practices/measurable goals .

Requirements

YES

NO

Catch basin and storm drain system cleaning

YES

Year 1 Goal: Establish a documentation policy for maintenance and repair activities, particularly street sweeping, catch basin and storm drain cleaning.

Catch basin monitoring and cleaning conducted on a continual-as needed basis and documented by the Village Environmental Commissioner.

Year 2-4 Goal: Continue and revise maintenance schedule as practicable.

Roadway and bridge maintenance

YES

Year 1 Goal: Establish a documentation policy for maintenance and repair activities, particularly street sweeping, catch basin and storm drain cleaning.

The Village conducts storm drain maintenance annually as necessary. As noted above (Min. Control Measure 5), the Village is currently planning a drainage improvement project along the northern portion of Washington Street to address flooding and runoff conditions.

Year 2 Goal: Institute documentation procedures for maintenance and repair activities and ensure accuracy and awareness of procedures by all applicable maintenance staff.